The Project Stakeholders
The project manager, East Side Framing and Drywall, Sparks Electrical, Waterworks Plumbing, Woodcraft Carpentry, student employees, Express Moving Company, and city equipment movers are some of the stakeholders in 4DWarehouseMove. Customers, project sponsors, supporting groups, external audiences including vendors, suppliers, and partners, as well as regulatory bodies, are additional stakeholders.
The Importance of Communication
Every stage of a project's progress requires communication, and when it doesn't work, the whole thing can stall. In 4DWarehouseMove, interactions and communication are crucial for updating customers and stakeholders on events as well as for disseminating information to them. The customers, sponsors, and stakeholders may need to know and understand the project framework, processes, and challenges that might affect the business. Therefore, communication is very crucial in 4DWarehouseMove. The project information can be classified by daily detailed status, high-level status, and the general information concerning the project (Heagney, 2016). The type of communication to be delivered depends on the level of the project which maybe planning, implementation, and closure of the project. In addition, different stakeholders need to know different information concerning the project. For instance, customers, sponsors, and high-level stakeholders may need to know the general information of the project objectives and the project team will need information on how they are supposed to perform their duties to succeed in the prior planning.
Methods of Communication
To ensure all necessary information is conveyed, the 4DWarehouseMove will deliver information through the use of both formal and informal communication. Status reports and emails are considered to be formal communication that is effective for city officials who have the duty of inspecting and giving permits to the 4DWarehouseMove project. Meetings will be effective for contractors to discuss how they are going to make the project a success through their services. Conference calls and video conferencing is effective for communication with the student workers, Sparks electrical, East side and Drywall, City equipment movers, Woodcraft and Carpentry, Express moving company, and Water plumbing to ensure follow up and update on a day to day activities (Heagney, 2016).
Issues to Be Concerned about When Forming a Project Team
Lack of Accountability
Failure of the project team to take responsibility for their actions will bring the project to a halt. As a project manager, accountability is essential to avoid blame games and inadequate solutions to problems that will exist as a result of the failure of the project team to undertake their duties as assigned. Lack of accountability will lead to delay in meeting the timeline as well as draining resources of the project resulting in overspending. Therefore, the project manager has to be concerned when forming the project team (Kerzner, 2013).
Conflict within the Group
Emerging conflict within the project team can be a difficult situation to handle, especially when the project manager has little knowledge of conflict resolution. When a team disagrees, it becomes difficult to execute duties as well as meet the target of the project. Therefore, the project manager has to be very attentive towards conflict issues when forming a project team (Kerzner, 2013).
Situational Factors that May Affect Project Performance
A diverse culture environment might occur and affect the project performance of the 4DWarehouseMove project. Disagreement in values and norms of one team can alter the performance of the project in that a team with diverse culture will be ignored or marginalized, especially if the team leader is against people from other cultures. This situational factor can slow down the whole objective of not only the 4DWarehouseMove, but also other stakeholder services. Developing a strategy to respect each other's culture will tend to ease the situation (Verbree et al., 2015).
Pitfalls to Watch Out to When Executing the Project
Inadequate Skills
Appropriate skills are crucial when executing a project and both the workers and the managers must be competent in delivering their duties. Failure to do so can most likely lead to a misuse of resources and wastage of time. Despite having enough resources and the ability to attract resources from the stakeholders, possessing inadequate skills can result in a collapse of the project, since every step will be slow regarding delivery and collaboration; therefore, this is a major pitfall when executing a project (Kalaimani, 2016).
Insufficient Resources
Too few resources can be a major challenge when planning and implementing project objectives. Inadequate resources can result in the delay and straining of the little resources available. Therefore, the project will fail to meet the set goals and timeline. Resources include finance, personnel, and assets that the company relies upon to complete project objectives (Kalaimani, 2016).
References
Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt Assn.
Kalaimani, J. (2016). A day in the life of an SAP project manager. In SAP Project Management Pitfalls (pp. 291-300). Apress.
Kerzner, H. (2013). Project management: A systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Verbree, M., Horlings, E., Groenewegen, P., Van der Weijden, I., & Van den Besselaar, P. (2015). Organizational factors influencing scholarly performance: A multivariate study of biomedical research groups. Scientometrics, 102(1), 25-49.
