Labor Day celebrations in the State of New Jersey is vital for everybody in the region, and since the company prides itself in hosting its employees’ families of a total of 580 people (including children in the age bracket of 1-18 years), it has organized program for all the workers with their families. The event schedule for Labor Day Celebrations is as follows:
EVENT SCHEDULE
Date: 1st May, 2018
Festivities
Singing 12:00- 12:30 PM
Comedy 12:35 PM- 12:55 PM
Skit 1:00 PM – 1:35 PM
Magic show 1:40 PM – 2:20 PM
Lunch
Attendees take their lunch 2:05-2:35 PM
Petting
2:50 PM – 5: 30 PM
Races
Two-legged race 5: 36 – 6:25 PM
Egg in the spoon race 6:30 PM – 6: 50
Two-mile foot race 6:55 PM – 8:00 PM
PRODUCTION SCHEDULE
Tuesday, May 1st 2018
Time Activity Location
10:00AM Attendees arrive and assemble at the company company’s theatre (Band plays as attendees arrive) company’s theatre
12:00 PM Sara Vaughan starts to sing company’s theatre
Band plays (for 5 minutes) when she
stops
12:35PM John Comey (comedian performs) company’s theatre
Band plays (for 5 minutes) when he stops
1:00 PM Mickey John starts presenting skit company’s theatre
Band Plays (for 5 minutes) when he stops
1:40 PM Stevie Mike (magician) begins to perform company’s theatre
Band plays when he stops
2:05PM caterers start serving lunch tents erected within the
company’s compound
2:40 PM Employees move with their pets company’s compound
2:50 PM Children start showing their parents’ company’s zoo
(employees’) pets
5:30 PM Employees start moving to the pitch
Races
5:36 PM Two-legged race begin company’s pitch
Band plays (for 5 minutes) when
the race ends
6:30 PM Egg-in-spoon Race begins company’s pitch
6:55 PM Two-mile foot race starts company’s pitch
7:50 PM Manager starts to read his speech company’s pitch
8:00 PM Event ends
Planning an event is an important strategy that people should adopt in all the activities they undertake. According to Mathews (2015), one of the importance of developing event schedules is to help direct the audience concerning activities which happens within a given duration. Notably, through an event schedule, attendees will have the opportunity to acquire substantial information regarding the nature of activities that will happen in a program. Secondly, an event schedule will be vital because it enables attendees to plan their activities efficiently. For instance, event schedule which organizations develop show specific timeframe within which specific activities will be taking place. Consequently, attendees will have opportunities for planning their activities to suit the schedules of the major events they have attended.
A production schedule is an essential document because it helps in guiding emcees concerning the activities which should occur at a particular time (Mathews, 2015). Notably, a production schedule shows all the activities which should happen during a program thus help event directors to ensure that all the activities take place as they appear on the event schedule. Besides, through production schedule emcees properly allocate time for events that should take place at a given program. Therefore, a production schedule is an essential document for prioritizing activities which take place during a particular program. Finally, production schedule plays the vital role of eliminating confusions concerning the individuals who should be performing particular tasks. Through a production schedule, emcees will have the opportunities of knowing the people who should undertake specific roles hence eradicate confusions that can arise in the course effectuating events that the company has organized.
Reference
Mathews, D. (2015). Special Event Production: The Process 2nd Ed: Routledge
