The Federal Plain Language Guidelines
On web page two explains about identifying and writing for the specific audiences. Different people have one-of-a-kind interests in reading the materials available. To get the interest of the readers, one must write about what is relevant to the target group.
Researching the Target Audiences
As such, the writers have to begin with researching about the target audiences to know their interest. Next, it is vital to study the preferred reading subjects by the designated readers. The writer ought to portray a mastery of the subject addressed and convince the audiences that the statistics is reliable. The readers are the consumers of all writing, and hence one should think about their interest and deliver to their expectations.
Importance of Addressing Identified Readers
One of the practices that are vital in addressing the identified readers is telling them why the material is essential for them. For instance, the author may use words such as "If you are planning to improve your agriculture, here is an excellent guide." The statement will make the audiences confident that they are reading the relevant material about their topic of interest. Using such phrases will also mean that the writer has researched thoroughly about what is contained in work. Proper research about the readers helps in fulfilling their needs. The writer understands what the readers already know and then gives what they ought to be familiar with at the time.
Eliminating Ambiguity by Addressing a Specified Group
Addressing a specified group of people is crucial since it eliminates ambiguity. The writer makes his statements using a language that is understood by all the persons. Since the author has researched about the readers, he or she takes them chronologically from what the already know to what he intends them to get. Understanding the audiences makes the writers' work easy and consequently helps the readers to get what is relevant.